Groups help you organize your entries into categories like “Social Media”, “Finance”, “Work”, and so on. Groups can be nested to create a folder structure, and this page covers how to create, edit, reorder, move, and delete them on both iOS and Mac.
Creating Groups
- iOS: Scroll to the end of the group filter chips and tap the + icon, then enter a name
- Mac: Click the folder-plus icon in the sidebar toolbar, then enter a name
Creating Subgroups
To create a group inside another group:
- iOS: Long-press a group chip and choose Add Subgroup
- Mac: Right-click a group in the sidebar and choose Add Subgroup
Editing Group Properties
Long-press (iOS) or right-click (Mac) a group and choose Edit Group… to change:
- Name — the display name of the group
- Parent Group — move the group under a different parent (see “Moving Groups Between Parents” below)
- Notes — a description or memo for the group
- Icon — choose from built-in icons, custom icons, or upload a new custom icon
- Expires — give the group an expiry date (see Group Expiration below)
The edit view also shows read-only info: creation date, modification date, number of entries, and number of subgroups. An expired group shows a red “EXPIRED” badge there too.
Group Notes
Groups have an optional notes field where you can store a description, instructions, or any other text. Edit a group’s notes from the Edit Group… view. On Mac, group notes appear as small gray text under the group name in the sidebar, so you can see the context at a glance without opening the group.
Group Icons
You can set a custom icon on any group to make it easier to identify. In the Edit Group… view, choose from the 69 built-in KeePass icons, select a custom icon already in your vault, or upload a new one from a PNG or JPEG image. Custom group icons appear in the sidebar on Mac and in the group filter chips on iOS.
Group Expiration
Groups can be given an expiry date, the same way entries can:
- Long-press (iOS) or right-click (Mac) the group and choose Edit Group…
- Toggle Group expires on
- Choose an expiry date
Once that date has passed, the group’s name is greyed out and struck through — in the sidebar on Mac and in the group filter chips on iOS — and the entries inside it are shown the same way. Nothing is deleted or hidden: an expired group is a reminder, exactly as it is in KeePassXC, and the two apps read each other’s group expiry dates.
Renaming Groups
Long-press (iOS) or right-click (Mac) a group and choose Rename to quickly change its name.
Reordering Groups
You can change the order in which groups appear:
- Mac: Right-click a group in the sidebar and choose Move Up or Move Down to shift it within its parent
- iOS: Tap the reorder button (arrows icon) next to the + button in the group filter chips area. This opens a Manage Groups sheet with drag handles — drag groups up or down to rearrange them
Moving Groups Between Parents
To move a group to a different location in the group hierarchy:
- Edit Group… — long-press (iOS) or right-click (Mac) the group, choose Edit Group…, then change the Parent Group picker to the desired parent
- Drag and Drop (Mac) — drag the group onto another group in the sidebar to make it a subgroup, or drag it onto the GROUPS header to move it to the root level (see Drag and Drop on Mac)
Deleting Groups
Long-press (iOS) or right-click (Mac) a group and choose Delete. When you delete a group, its entries are moved to the parent group — they are not lost.
